Supervisor/Executive Secretary Resumes in US-New York: Gail

Supervisor/Executive Secretary Resume

Contact Candidate

Name:

Gail

Location:

US-New York

Experience:

Most Recent Job Title:

Supervisor/Executive Secretary

Objective:

A rewarding and challenging position of a librarian.

Resume Text:

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PERSONAL STATEMENT:

I was employed by the Government of St.Vincent and the Grenadines in the Department of Libraries, Archives and Documentation Services. With twenty three years in the Library Service, eight of which as an Educational Advisor, I have attained excellent knowledge in the different areas of library science and Educational Advising.

As Documentalist, I was the Head of the National Documentation Centre which is library for Policy Makers, Researchers and members of the Public Sector

During my tenure as a Library Assistant, I assisted in the delivery of quality customer service in the Reference and Lending Services to the General Public. I performed duties such as circulation , accessioning, cataloging, shelving, processing of books, data entry, displays, maintenance of book stock, and inventory, organized and coordinated the Children‘s Library Annual Summer Program. I was responsible for branch libraries and bookmobile services

As an Educational Advisor, affiliated with the U.S. Department of State Bureau of Educational & Cultural Affairs, I provided advising services for prospective students wishing to study in the United States America. I introduced and organized college fairs in St.Vincent and the Grenadines.

Also, I was the Supervisor/Executive Secretary at Realty Valuation Services Inc. and sister companies ,ABC Real Estate Services and Williams and Williams located in Brooklyn, New York.

EDUCATION:

- Bachelor of Arts in Library and Information Science ( Hons)

University of the West Indies, Mona Jamaica - 1997

- Certificate in Public Administration - 1994

University of the West Indies, Mona , Jamaica

- Certificate in Library Science, Excelsior Community College, Jamaica, 1988

ACCOMPLISHMENTS:

Acted as Director of Library Services

On secondment to the Office of the Prime Minister as Senior Assistant Secretary

Introduced and coordinated College Fairs for prospective students wishing to study in the United States of America. Over 20 colleges from the Unites States of America were represented at the fair.

Introduced, produced and edited the quarterly Newsletter for the National Documentation Center

Established Libraries at:

- The Official Residence of the Prime Minister of St.Vincent and the Grenadines

- Small Enterprise Development Unit

The Ministry of Agriculture

Lectured in Basic Computer Skills to Senior Civil Servants

Maintained local base for Inter-American Institute for Cooperation in Agriculture(IICA)

Trained staff members of National Insurance Services in the Winisis database

Trained Senior Civil Servants in Library and Information Management

COMPUTER SKILLS:

- Internet

-MS Power Point

- MS Access

- MS Word

- MS Publisher

- CDS/ISIS

- Winisis

ORGANIZATIONS:

- Friends of the Library - Secretary

- Garifuna Heritage Foundation - Researcher

COMMUNITY SERVICE:

- Chief Protocol Officer , Carnival Development Committee

- A judge in the Lions Club Secondary School Public Speaking Competition

OTHER:

- Class Representative of the Undergraduate Class of Library Science, University of the

West Indies, Mona, Jamaica

EXPERIENCE:

Realty Valuation Services Inc. and sister companies January 2008- January 2009

ABC Real Estate Services and Williams and Williams

Supervisor/Executive Secretary

Established libraries for the above mentioned companies

Classified and catalogued library material

Revamped the filing systems and archiving files

Created and maintained rental application and potential buyer databases

Mentored and provided in house training to staff on basic library skills

Provided Secretarial support for the office e.g. answering telephones , assisting visitors, resolving and referring a range of administrative problems and inquiries

Scheduled and coordinated meetings, interviews, appointments, events, travel as well as lodging arrangements and other similar activities.

Government of St.Vincent and the Grenadines July 1997 - June 2005

Librarian/Educational Advisor -

National Documentation Center

Documentalist

Supervised Staff

Conducted orientation, and on-the-job training for new members of staff

Research Work

Ensured the documentation and preservation of national information/reports

Acquisition of Material

Classified and Catalogued library material

Maintained the Center’s statistics

Dissemination of Information

Provided information to Policy Makers; Researchers; and the Public Sector

Created and maintained User Profiles

Networked with government, non-government, private sector and international development organizations

Ensured availability of up to date information

Conducted awareness programs to encourage the use of the Center which was previously obscure

Data Entry

Ensured the maintenance of a sound filing system

Coordinated the Center’s Activities

Prepared bibliographies

Assisted in the preparation of the budgetary proposal

Maintained the Center’s database using Winisis

Prepared attendance reports, leave schedules and desk duty schedules

Maintained Staff Manual

Publication of a quarterly Newsletter

Attended Conferences

Performed other duties as required

Educational Advisor ( Affiliated with the US Department of State Bureau of

of Educational and Cultural Affairs)

Provided Educational Advising Services for prospective students wishing to study in the United States of America

Provided tools for students including College marketing tools i.e. brochures/ prospectus, and Study Guides.

Trained prospective students to use recruiting tools for colleges

Distributed SAT, and GMAT applications, workbooks and other materials to prospective students

Assisted students in completing the application process for SATs and GMAT

Delivered lectures at educational institutions by providing advice, addressing students’ concerns to ensure that they received the full college information and for them to be aware of career opportunities that were available.

Conducted telephone inquiries

Organized and coordinate successful College Fairs

Attended workshops sponsored by Education USA .

Government of St.Vincent and the Grenadines:

Senior Assistant Secretary to the Cabinet - August 2003 - August 2004

Prime Minister’s Office

Assisted the Cabinet Secretary with the programming of Cabinet business and setting of agendas

Supervised Staff

Attended Cabinet and recorded the decisions and minutes on behalf of the Prime Minister

Provided administrative and other support for the Prime Minister

Received ,processed and distributed Cabinet documents to be considered by Cabinet in a timely manner

Acted as custodian of the Cabinet documents of the Government and previous Governments

Attended Press Conferences

Attended workshops/Seminars

Other duties as required by the Prime Minister, Press Secretary, and the Cabinet Secretary

Government of St.Vincent and the Grenadines January 1982 - June 1997

Library Assistant

General Desk Duties - Reference and Lending Library

Registered new members

Filed registration cards and reader’s tickets

Charged and discharged books

Recorded circulation

Checked for queries

Shelving /shelf reading

Accessioned, catalogued, and classified material

Typed and filed catalogue cards

Responsible for Branch Libraries ( Staff training; selected and distributed books and supplies)

Supervised the processing of pictures

Maintained the juvenile tiny tot collection

Organized and executed the Children’s Library Annual Summer Program (CLASP)

Display work

Bookmobile Service

Attended workshops/seminars

Performed additional duties for the smooth running and operation of the department

References

Available upon request

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