PROFESSIONAL ASSISTANT Resumes in US-Illinois-Chicago South: CARLETTA

PROFESSIONAL ASSISTANT Resume

Contact Candidate

Name:

CARLETTA

Location:

US-Illinois-Chicago South

Experience:

10+ yrs

Most Recent Job Title:

PROFESSIONAL ASSISTANT

Objective:

To secure a position utilizing my Administrative/Secretarial skills with a stable company. Possibly to grow with the company.

Resume Text:

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Work Experience:

Secretary/Administrative Assistant position(s)

Temporary Agencies, The Plus Group, Office Assistants and Radiant Systems

November, 2006 to January, 2009

Type affidavits and letters for attorneys.

Set appointments in the Attorneys calendar.

Research information on the Internet.

Entered invoice information into Excel spreadsheets.

Creating spreadsheets with formulas and construction workers vacation and time info.

Type letters and memos.

Entered timesheet data/info into Excel Spreadsheet.

Answered phones.

Faxed reports to various clinics for doctors and nurses.

File Clerk in Medical Department at a hospital.

Austin Diversified Products, Harvey, IL, May 2005 to May 2006

Administrative Assistant/Accounts Payable Clerk

Data Entry Clerk and Secretary to the Telemarketing Department

Processed accounts payable invoices.

Maintained and balanced current statements with vendors.

Maintained current and open purchase order file.

Entered bank deposits and cleared A/P checks in the bank reconciliation system.

Scanned customer checks into the Certegy Scanner Software Program.

Assisted in setting and meeting priorities and deadlines.

Entered customers’ information into the Open Systems Software.

Temporary Agency Assignment,

St. James Hospital, Chicago Heights, IL, Summer, 2004

Administrative Assistant to Environmental Services Department

Streamlined and created uniform order forms by taking orders for both hospitals and all shifts and entered data into the Team Coach Software System.

Took dictation at meetings.

Invoicing in Excel (created spreadsheets).

Produced Weekly Labor Reports/Employee time for payroll using Kronos.

Typed Purchase Orders, employee evaluations and dismissal forms and minutes from meetings.

Maintained employees files.

Paged housekeeping staff to handle janitorial tasks.

Page 2

Invoicing in Excel (created spreadsheets).

Produced Weekly Labor Reports/Employee time for payroll using Kronos.

Typed Purchase Orders, employee

evaluations and dismissal forms and minutes from meetings.

Maintained employees’ files.

Paged housekeeping staff to handle janitorial tasks.

Took dictation at two hospitals-Chicago Heights and Olympia Fields.

UBM, Inc., Chicago, IL, November 1998 to June 2002

Administrative Assistant to Project Managers and Project Executives

Sent out drawings and documents on the UPS modem software.

Handled Monthly Billing; produced invoices.

Maintained timesheets and logged in hours for the department.

Coordinated details for luncheons and meetings.

Tracked details of contracts and Project Executives’ calendar Notarized documents.

Contacted subcontractors for bids.

Created various departmental forms.

Ordered supplies.

Researched construction information on the internet (Blue Book).

Montgomery Ward Corporate Office Chicago, IL, June 1993 to September 1997

Executive Secretary to Divisional Merchandise Manager/Buyers

Senior Secretary to the Director of Accounting Department

Handled details for newly hired associates:

Set up office (cubicles), ordered

nameplates, scheduled times for ID pictures to be taken.

Completed monthly Sales Promotional Report for newspaper

ads and followed up with the buyers for their monthly reports.

Generated major mailings (mail merges).

Generated a weekly payment status report;

Looked up scheduled payments and verified check numbers from the vendors.

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